Holders

Negative reports are not statutorily required; however, since you have reviewed your books to determine no unclaimed property liability exists, we encourage you to take a few more minutes to file a voluntary negative report with Treasury. It is a quick and easy way to maintain a record of compliance with us.

Yes.  To file a negative report electronically, click here and follow instructions to submit your report.

Address United States Postal Service deliveries of Intangible Unclaimed Property Reports, payments and electronic media to:

Make the check payable to the Commonwealth of Pennsylvania, listing “Bureau of Unclaimed Property” in the memo line.

Yes, the electronic payment information will be available once you upload your report file through the Holders Login on our website.  If you need the instructions before uploading the file please email your inquiry to report@patreasury.gov.

As of September 10, 2016 due diligence is required to be performed. This must be done for property that the holder has in its records an address for the owner which has not been disclosed as inaccurate and the value of the property is $50 or more. Please refer to section 1301.10a of the Pennsylvania Unclaimed Property Statute for complete details.

Please note - holders/transfer agents for securities are required to perform due diligence according to the Securities and Exchange Commission (SEC) regulations.

Enter the assets of the company.

A first time filer should go back to the records from the beginning of the business, however, a minimum of ten years should be reviewed. First time filers should request to enter into Treasury’s Voluntary Disclosure Agreement program. For more information, please download our form.

Yes, third parties can file on behalf of their clients, however the AP-1 form must be signed by a corporate officer.

Yes, you may use the electronic reporting software if you have less than ten items to report.

If you have more than 10 items to report it is required to file electronically.

At this time, Treasury cannot accept encrypted WINZIP files. HRS Pro and UP Exchange files are encrypted, but other files will be accepted on a case by case basis. You may also upload your report directly into Treasury’s Web site which is secure.

The aggregate amount is the highest amount that a property can be worth for which Treasury does not require the name and address of the owner in the report. The aggregate amount in PA is $49.99 and below.

There are no de minimis amounts. Any amount is reportable to Treasury.

501 C3 businesses are required to report if they have unclaimed property. This must be done by April 15th of each year to be in compliance with the Unclaimed Property Law. If there is no property to report, a negative report is not required under negative filing exemptions.

Sole proprietors are required to report if they have unclaimed property This must be done by April 15th of each year to be in compliance with the Unclaimed Property Law. If there is no property to report, a negative report is not required under negative filing exemptions.

Property for residents of other states should be reported to the state of the owner’s last known address. If it is reported to Pennsylvania, we will turn it over to the appropriate state, however, we do not encourage this reporting practice.

Unclaimed property should be reported to the state of the owner’s last known address. In this case, all property listing an address in Pennsylvania, should be reported to Pennsylvania. Any unknown property may be reported to the state of incorporation.

You, as the holder, can take one of two actions:

• Instruct the owner to contact PA Treasury to claim their funds.
• Pay the owner the amount due. Then, submit a Holder Reimbursement Form (available on our website) to PA Treasury, along with proof of payment, to request that the funds be reimbursed to your business.

You, as the holder, can take one of two actions:

Treasury’s Unclaimed Property Law does not have a specific time frame for records retention in this scenario. However, Treasury recommends that holders retain their records for at least 10 years after submitting their report.

The dormancy periods vary depending on the type of property, but for most types, the dormancy period is three (3) years. There are some exceptions, the most notable is payroll and commissions, which is two years. The property dormancy matrix can be found on Treasury’s website.

Property, other than securities, may be reported before the dormancy period expires with the permission of the Treasurer. The holder must submit a request via the Early Remittance Request Form.

To file an extension, please complete the following form: Holder Extension Request. You may type directly into the form, print, and send an electronic copy via e-mail to report@patreasury.gov or mail to: